Student Application for REGULAR MED

1 What Information We Collect

To serve you better, we may gather:

• Personal details: name, address, contact info, birthdate
• Sensitive data: government-issued IDs, health and medical information (including immunization records, medical clearance, and relevant health details needed for hospital rotations)
• Academic records: grades, enrollment information, class performance, evaluations
• Employment information: if you're part of our faculty or staff
• Digital information: CCTV footage, system logs, online activity within CIM platforms

We may likewise gather other information necessary to carry out CIM's academic, administrative, and institutional purposes.

2 How and Why We Use Your Data

We collect information through forms, digital systems, email, and other official channels. Your data helps us:

• Enroll and register you smoothly
• Conduct classes and assess academic performance
• Maintain student and employee records
• Comply with CHED, PRC, DOH, and other government requirements
• Keep the campus organized, safe, and running properly
• Communicate official announcements
• Improve academic and administrative services
• Support research and institutional development
• Track attendance
• Topnotcher recognition: Should you achieve top honors, we will celebrate your success while fully respecting your privacy rights under the Data Privacy Act
• For other legitimate academic, administrative, research, or institutional purposes consistent with CIM's mandate as an educational institution

3 Sharing Your Information

We may share your data with:

• Government agencies
• Partner hospitals and training institutions
• Accreditation and certifying bodies
• Authorized service providers supporting school operations

We share only what's necessary, only with authorized parties, and always following the rules.

4 How Long We Keep Your Data

We keep personal data only for as long as:

• It is needed for school operations, or
• Required by law, regulation, or institutional policy

5 How We Store and Dispose of Your Data

Your information is stored securely in:

• Locked physical files
• Protected electronic systems and servers
• Trusted cloud platforms (if applicable)

When it is no longer needed, we dispose of it responsibly through shredding (for physical files). These systems help CIM work efficiently and reliably.

6 Risks & How We Protect You

While no system is perfect, we work hard to reduce risks such as unauthorized access, data loss, breaches, or cyber threats. We protect your data through:

• Secure servers and encrypted storage
• Strict access controls
• Physical security measures
• Privacy policies and regular reviews
• Staff guidance and training

Your trust matters, and we take that seriously.

7 Who's Responsible for Your Data

Our DPO is here to help with questions, concerns, or requests regarding your data.

8 Your Rights as a Data Subject

You have the right to:

• Be informed about how your data is used
• Access your personal information
• Correct or update inaccurate details
• Object to certain types of processing
• Request deletion when allowed by law
• Obtain a copy of your data (when applicable)
• Withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal
• File complaints with the National Privacy Commission

We're here to support you in exercising these rights.