Welcome to the Cebu Institute of Medicine! As part of our commitment to excellence—and to being a school you can trust—we want you to know exactly how we handle your personal data.
1. What Information We Collect
To serve you better, we may gather:
• Personal details: name, address, contact info, birthdate
• Sensitive data: government-issued IDs, health and medical information (including immunization records, medical clearance, and relevant health details needed for hospital rotations)
• Academic records: grades, enrollment information, class performance, evaluations
• Employment information: if you’re part of our faculty or staff
• Digital information: CCTV footage, system logs, online activity within CIM platforms
We may likewise gather other information necessary to carry out CIM’s academic, administrative, and institutional purposes.
2. How and Why We Use Your Data
We collect information through forms, digital systems, email, and other official channels.
Your data helps us:
• Enroll and register you smoothly
• Conduct classes and assess academic performance
• Maintain student and employee records
• Comply with CHED, PRC, DOH, and other government requirements
• Keep the campus organized, safe, and running properly
• Communicate official announcements
• Improve academic and administrative services
• Support research and institutional development
• Track attendance
• Topnotcher recognition: Should you achieve top honors, we will celebrate your success while fully respecting your privacy rights under the Data Privacy Act
• For other legitimate academic, administrative, research, or institutional purposes consistent with CIM’s mandate as an educational institution
3. Sharing Your Information
We may share your data with:
• Government agencies
• Partner hospitals and training institutions
• Accreditation and certifying bodies
• Authorized service providers supporting school operations
We share only what’s necessary, only with authorized parties, and always following the rules.
4. How Long We Keep Your Data
We keep personal data only for as long as:
• It is needed for school operations, or
• Required by law, regulation, or institutional policy
5. How We Store and Dispose of Your Data
Your information is stored securely in:
• Locked physical files
• Protected electronic systems and servers
• Trusted cloud platforms (if applicable)
When it is no longer needed, we dispose of it responsibly through:
• Shredding (for physical files)
These systems help CIM work efficiently and reliably.
6. Risks & How We Protect You
While no system is perfect, we work hard to reduce risks such as unauthorized access, data loss, breaches, or cyber threats.
We protect your data through:
• Secure servers and encrypted storage
• Strict access controls
• Physical security measures
• Privacy policies and regular reviews
• Staff guidance and training
Your trust matters, and we take that seriously.
7. Who’s Responsible for Your Data
Personal Information Controller (PIC):
Cebu Institute of Medicine
Address: F. Ramos St. Cebu City
Data Protection Officer (DPO):
Name: Josephus Presbitero
Email: dpo@cim.eduph

Our DPO is here to help with questions, concerns, or requests regarding your data.
8. Your Rights as a Data Subject
You have the right to:
• Be informed about how your data is used
• Access your personal information
• Correct or update inaccurate details
• Object to certain types of processing
• Request deletion when allowed by law
• Obtain a copy of your data (when applicable)
• Withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal
• File complaints with the National Privacy Commission
We’re here to support you in exercising these rights.
Have Questions? Reach Out Anytime.
Josephus Presbitero
Data Protection Officer (DPO)
Email: dpo@cim.edu.ph